Office Manager

An international outsourcing company with offices in Europe and Israel. We are currently seeking a highly organized, proactive, and dynamic Office manager to support the Office at Tel Aviv.
Key Responsibilities:
1. Office manager:
As the company’s Office Manager, your primary goal is to manage day-to-day office activities and projects independently, ensuring the CEO can focus on strategic issues and feel confident that operations are running smoothly, even in his absence. Your responsibilities will include:
● Classic Office manager tasks:
○ Overseeing office management (rooms, equipment, payments, suppliers etc.)
○ Managing the CEO's LinkedIn and calendar
○ Coordinating with local suppliers
○ Supporting HR functions: team bonding, holiday arrangements, gifts, etc.
○ Conducting basic local marketing tasks
○ Organizing Google Drive folders
● Advanced Tasks (After 1-2 years):
○ Developing a deep understanding of the company’s business, clients, and processes to make independent decisions on behalf of the CEO
○ Coordinating with international branches
○ Managing client relationships, including organizing client visits
○ Overseeing teams abroad (accounting, HR, IT, GM)
○ Assisting in business development activities
2. Basic Accounting Tasks (Israel):
While the company's accounting is managed by an external firm, you will be responsible for:
● Issuing invoices to clients and managing payments
● Gathering and submitting monthly expense reports to the accounting supplier
● Coordinating daily with overseas accounting teams
● Managing the Israeli bank account portal (payments, beneficiary creation, cash management, currency conversions)

Required Skills & Qualifications:
Must-Have requirements:
● At least 3 years of experience as a PA in a software company
● Near-Native English and Hebrew skills (spoken and written)
● Highly proactive, energetic, and detail-oriented
● Excellent time management and organizational skills
● Strong ability to prioritize and meet deadlines
● Strong self-learning abilities
● Ability to work independently, yet collaborate well in a team
● Willingness to work extra hours if needed
● Strong problem-solving skills and adaptability
● Multitasking abilities and capacity to manage multiple priorities
Preferable Requirements:
● Accounting management experience
● Familiarity with invoicing systems (experience with ‘Morning’ is an advantage)
● Experience with Google Drive
● English native speakers – an advantage.

להגשת מועמדות:

מספר טלפון:
09-7733355

כתובת דוא"ל:
[email protected]

כתובת:
שד' אבא אבן 16, הרצליה פיתוח

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